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GENERAL RULE--PREAMBLE
Article 1: NAME
OF ORGANISATION
This organization shall be known as
SSEAYP International.
Article 2:
PURPOSES
The primary purpose of SSEAYP International shall be as follows:
2.1 To create the opportunity for the
reunion of former participants in order to realize our desire to
promote lasting friendship, understanding and goodwill;
2.2 To help in the
development of the activities of all the Alumni Associations
through the exchange of information on a regular basis;
2.3 To contribute to society by planning and managing
joint projects that respond to social needs;
2.4 To engage in activities that will generate funds to
enable the achievement of the purposes stated in this article. The
secondary purpose of SSEAYP International is to invite, select and
accept applications for membership from and to foster harmonious
relationships with other organizations.
Article 3:
FUNDAMENTAL PRINCIPLES OF ASSOCIATION
3.1 SSEAYP International shall be a non-governmental
organization.
3.2 Each Alumni Association shall enjoy equal status and
rights.
3.3 Every Alumni Association shall abide by the obligations
stipulated in this Charter.
3.4 SSEAYP International shall be non-political and
non-sectarian in nature.
MEMBERSHIP
Article 4: CREDENTIALS FOR MEMBERS
Alumni Associations that shall be permitted to join SSEAYP
International from a given country shall be only those whose
credentials have been accepted by the government of that country.
Article 5:
COMPOSITION
5.1 The SSEAYP International is a coalition council
consisting of all Alumni Associations.
5.2 The membership of SSEAYP International is open to all
Alumni Associations of participating countries of SSEAYP from ASEAN
countries and Japan. The present members are Alumni Associations of
Brunei Darussalam, Indonesia, Japan, Malaysia, the Philippines,
Singapore and Thailand.
5.3 Any organizations or associations whose applications have
been accepted by the Council of Presidents shall be considered as
associate members without voting rights.
Article 6: NEW
MEMBERS
6.1 The Alumni Associations of any country that newly joins
the SSEAYP Program shall automatically be invited to become a member
of SSEAYP International.
6.2 No individual or group that is not qualified under
Article 4 of this charter shall be permitted to become a member of
SSEAYP International.
Article 7: ORGANS
7.1 The Council of Presidents, a Secretariat of SSEAYP
INTERNATIONAL and the SSEAYP INTERNATIONAL General Assembly shall be
established as the main organs of SSEAYP International. The Council
of Presidents shall consist of all the SSEAYP International or their
duly appointed representatives.
7.2 Ad-hoc committees may be established upon a decision of
the Council of Presidents. Regulations shall be enacted for each
ad-hoc committee established.
Article 8:
SSEAYP INTERNATIONAL GENERAL ASSEMBLY (SIGA)
8.1 SIGA shall be organized Annually by member Alumni
Associations for the following purposes:
8.1.1 To create opportunity for the reunion of former
participants to promote lasting friendship, understanding and
goodwill.
8.1.2 To exchange information on activities of respective
Alumni Associations and the Secretariat of SSEAYP International.
8.1.3 The Secretary General shall inform Alumni Associations
of the date, place and expenses for SSEAYP International General
Assembly at least sixty days before the event.
8.2 The agenda for the annual SIGA shall include three parts
as follows:
PART I: Council of Presidents meeting
PART II: Open Forum
1. SSEAYP INTERNATIONAL Secretary General's Report
2. Alumni Association's Report
3. Council of Presidents Meeting Report
4. Amendment of SSEAYP INTERNATIONAL Charter
5. Workshop and plenary session as proposed by the host country and
endorsed by the Council of Presidents.
6. Any other activity needed to promote the SSEAYP International's
objectives that will involve interaction with government and
non-governmental organizations (NGOs) of the host country.
PART III: Organized Tour/Homestay/Social Service Projects proposed
by host country
Article 9:
COUNCIL OF PRESIDENTS
9.1 The Secretary General shall inform member Alumni
Associations of the agenda, date, place and expenses of the Council
of Presidents at least forty days before convening a meeting of the
Council of Presidents.
9.2 Authority and Quorum
9.2.1 The Council of Presidents is the highest authority of
the SSEAYP International.
9.2.2 The Council of Presidents is in quorum when more than
one half of the member Alumni Associations are present.
9.3 Power and Duties
9.3.1 The Council of Presidents shall review and make
recommendations about any matter within the scope of this Charter.
9.3.2 The Council of Presidents may make recommendations to
the Secretariat or an Alumni Association but shall not have the
right to violate the right of self-determination and independence of
member Alumni Association.
9.3.3 The Council of Presidents shall have the right to
sanction any member Alumni Association which is in gross violation
of its obligations under this charter. Any Alumni Association
sanctioned may appeal for a lifting of such sanction. The Council of
Presidents shall consider such appeals as they are put forth.
9.3.4 Information on activities of the respective Alumni
Associations shall be exchanged in the Council of Presidents
meeting.
9.4 Decision Making
9.4.1 Each member Alumni Association shall have one vote in
the Council of Presidents.
9.4.2 All decisions of the Council of Presidents shall be by
full vote of member Alumni Associations, with the exception of
decisions pursuant to 9.3.3 of this article in which case the
representative of the Alumni Association being held culpable shall
not have the right to vote.
9.5 Session Term
9.5.1 Meetings of the Council of Presidents shall be held at
least twice a year.
9.5.2 Any two Presidents of Alumni Associations or the
Secretary General may request to convene a special meeting of the
Council of Presidents.
9.5.3 A meeting of the Council Presidents shall be chaired by
the President of the host Alumni Association or his/her duly
appointed representative.
9.6 Chairperson
The Council of Presidents shall adopt procedural regulations for
each session and the Council shall be chaired by an official of the
host Alumni Association.
9.7 Proposal of Agenda
Any member Alumni Association may submit an agenda in writing to the
submission shall be waived in the event of emergencies.
Article 10: THE SECRETARIAT
10.1 General rules
10.1.1 The Secretariat shall execute the general affairs of
SSEAYP International. The Secretariat shall be established in the
country of residence of one member Alumni Association upon the
approval of the Council of Presidents.
10.1.2 The Secretary General shall represent the Secretariat.
10.2 Duties of the Secretariat
The duties of the Secretariat shall be as follows:
10.2.1 To gather and disseminate information.
10.2.2 To convene and execute meetings of the Council of
Presidents and the General Assembly.
10.2.3 To manage joint projects.
10.2.4 To take charge of documentation.
10.2.5 To manage financial affairs.
10.2.6 To enforce recommendations as regulated in Article 16
Sub-Section 2.
10.2.7 To perform other duties as recommended by the Council
of Presidents.
10.3 Term of Service
10.3.1 The term of office of the Secretary General shall be
for two years. Nothing contained herein shall preclude the
re-appointment of a Secretary General to succeeding term of office.
The term of office of the Secretariat upon approval of the Council
of Presidents.
10.3.2 The Secretary General shall be appointed from the
Alumni Association which is selected by the Council of Presidents.
The Secretary General nominated by the selected Alumni Associations
shall be endorsed by the Council of Presidents.
Article 11:
OBLIGATIONS
All member Alumni Associations shall have the following obligations
under this Charter:
11.1 To send one delegate to the Council of Presidents
meeting in case the President is unable to attend.
11.2 To perform the duties of the Secretariat according to
this Charter.
11.3 To abide to the rules and regulations approved by the
Council of Presidents.
11.4 To file reports of activities to the Secretariat on a
regular basis.
11.5 To coopererate with the Secretariat.
11.6 To cooperate with other member Alumni Associations.
Article 12:
RESPONSIBILITY
12.1 The Secretariat shall be informed of the name of the
representative of each Alumni Association, who may be the President
of Alumni Association, to the SSEAYP International
12.2 The address of the Secretariat and name and address of
the Secretary General shall be provided to every member Alumni
Association.
Article 13:
RIGHTS
Member Alumni Associations shall have the following rights under
this Charter.
13.1 To participate in, speak at, propose motions to and vote
in the Council of Presidents.
13.2 To propose agenda for consideration by the Council of
Presidents.
13.3 To be given access to information by the Secretariat.
13.4 To ask for the cooperation of SSEAYP International and
Alumni Associations.
Article 14:
GENERAL RULES
14.1
The source of revenue of SSEAYP International shall be membership
fees paid by Alumni Associations and donations.
14.2 Each Alumni Association shall pay an annual membership
fee to the SSEAYP International.
14.3 Fund raising activities of SSEAYP INTERNATIONAL and
membership fees of associate members will be initiated upon the
approval of the Council of Presidents.
14.4 Donations, revenue and sponsorship from other sources
will be considered by the Secretary General provided that there are
no attached conditions or commitments that jeopardize the objectives
of SSEAYP INTERNATIONAL. The Secretary General shall report these
sources of revenue to the Council of Presidents for approval.
14.5 The Secretariat shall give consideration to substantial
equality of financial burden borne by each member Alumni
Association. Exceptional financial cases such as special measures
for membership fees shall require the approval of the Council of
Presidents.
Article 15:
SPECIAL ACCOUNT
A Special account may be put aside for activities which require
special revenue such as joint projects. The Council of Presidents
may raise funds for SSEAYP International. The establishment of a
special account or fund shall be accompanied by the nomination of
person responsible for such an account who shall report to the
Council of Presidents.
Article 16:
FISCAL YEAR
The fiscal year of SSEAYP International shall begin on the first of
January and end on the 31st of December of each year.
Article 17:
ADMENDMENTS
Amendments
to this Charter shall be adopted by an affirmative vote of the
Council of Presidents
Article 18:
OFFICIAL TEXT
English shall be the official language of this Charter.
Article 19: RATIFICATION AND SIGNATURE
19.1 This Charter shall ratified by the signatories of the
Alumni Associations in accordance with the respective rules of each
Alumni Association.
19.2 Ratification by each Alumni Association shall be
deposited with the Secretary General.
19.3 This Charter shall come into force among the Alumni
Associations upon ratification by all Alumni Associations.
19.4 The ratification will be done in the last week of March
1997.
Courtersy of
SSEAYP International Singapore |
